Harley Wolfarth demonstrates how to manage your sold listings in DeltaNET 6 in this week's episode of Tech Tuesday Live.

Video Transcription

Good morning and welcome to another edition of Tech Tuesday presented by Delta Media Group where if you're happy with your real estate technology solution and you know it to clap your hands. It's all right I watched a movie with ... Nevermind. So today we are going to go in and we're going to take a look at the sold listings display system. So first off there are two different ways that you can display solds. The first is if we are getting data from the MLS where we can actively display sold listings like on the regular property search on your website those can be narrowed down to just your listings so that's one method. So what we're doing is taking the listing data from the MLS, finding the ones that you were associated with the sale on basically based on the data that we're getting and displaying those in the regular property search so that's one way.

The other way is that there is a page that is dedicated to the display of your solds and that's the one we're going to go over today. So, let's jump into the Delta Net and see how that works. So first and foremost if you'd like to set up this page you want to set up the page itself. So we're going to go down here to website and then pages and it's going to think about it for a moment, a couple of moments, it's getting there. So what we're going to do when we get to this page is we're going to have the option of editing our existing pages, creating a new page, and one of the new pages we're able to create is a predefined sold listings page. So let me try it again here. There we go. Just had to think about it for a minute.

So here we are. Now what I'm going to do is go down here and click on new page. You can see this is my list of pages here on the left so that's going to be all the pages that came along with the system and all of those that I've added in its custom pages. So I'm going to click on new page and then this menu loads here on the right. We want predefined and that will allow us to choose from the pages that we've prebuilt in the platform that you can just select from. And then we'll click the predefined page dropdown and these are all the different types of predefined pages one of which, and because we're on the demo site you can see a lot of these are duplicated you won't see two options for all those like I do, but one of the options down here is sold listings page. And again there are two here because this is our demo site. But if I click on one now it's all set to act as my sold listings page.

So from here, I have a comma-separated section for keywords. The nice thing about this is I can create multiple sold listings pages. So the way this page is going to work is there is another page in the Delta Net that we'll go over that lists out all the sold listings I have. I can attach keywords to those sold listings and then I can also attach the matching keyword to one of these pages. And by doing so only the listings with the matching keyword for this page will be displayed here.

It could be nice for if you wanted to make regional-based sold listings pages. So for example, if I said I had an Akron sold listings page and a Canton sold listings page I could put the keyword Akron on this one and then I could make another one with the keyword Canton. And then all of my Akron listings I'll put that keyword on them on the sold listings page and so all the Akron ones put the Akron keyword, all the Canton ones put the Canton keyword and then each one will display on the page they're supposed to. So we'll leave that blank for now.

Now I can also narrow this down if I don't want to narrow it down with the keywords I can put a minimum and maximum price here and it's going to limit the solds that it displays to that price range. I can choose whether or not I want to show the listing comments and I can also choose whether or not the map displays on this page. There's actually a map that displays up at the top and it shows where all of my different sold listings are.

The next thing I can do is we have the solds header section so up at the top of the page above the map it'll display some content here. This is some content, there we go. So now we'll have something to look at. Link title like the other listings in the system or like the other pages in the system, all the custom pages that you create, the link title is what will appear in your navigation if you choose to show this page in your navigation and it's what people will click on to get to this page. So we'll say ... I think I might have a my sold listings already so I'm mixing it up, my previous sales. Now it'll make the page title match. The page title is what will show up up here in the browser tab or even in the browser heading depending on what kind of browser you're using. It's also something that will be picked up and shown on the search results pages.

And the next thing we have is the meta description tag like the other custom pages that is just a short paragraph like a readable paragraph that describes what your page is about. And then meta keywords are individual keywords separated by commas or even short phrases that are also meant to describe what the page is about. That doesn't need to be readable it's just a series of keywords. I will say that most search engines don't use these keywords anymore so you can choose to enter them or not it doesn't hurt to have them in place though.

And the next thing you can do is you can set these campaigns up. What this will do is again the same as any other custom page you create if somebody is logged into a portfolio account on your website and they visit this page they will automatically be added to whatever email campaign you have checked here. So if I were to check the Zillow campaign, for example, I have an email campaign called the Zillow campaign. If somebody goes to my website and they're into their account and they go to this page it'll automatically drop them into that campaign if they're not already in it and then they'll start getting emails from that campaign. So that's a cool feature.

And for this page, in particular, you could make a seller targeted email campaign so you put a bunch of emails that are all designed to target potential sellers. And set it up so that when somebody visits this page they automatically get dropped into that campaign and start getting emails from you. So keep in mind they do have to be logged in though so they have to have an account already so that we know who to email it to.

So now that our page is set up I'm going to go down here and click update page. So there we go so now our page is all set and I'm also going to click this to open it up in a new tab because we're going to come back and take a look at it later. We'll let that load for now. All right. So now once we've set up our sold listings page what we can do is go down here to listings and then sold listings. Now, this is the page that dictates how that sold listings page works and what listings will display on that page. So from here, you can see I have a bunch of listings in here automatically, mine are all going to be manual or unknown just because nothing is coming in for me automatically from the MLS. However, if we are getting data from the MLS for sold listings for you the system should be picking those up and automatically putting them on this page for you or automatically attaching them to you basically.

Now if you have an older saved listing or something that was never in the system, something that we don't have data for you can still go in here and you can add in listings manually. You would just go down here, put in the MLS ID of your listing, hit find listing, and it'll bring back every listing that matches. And you can see there's a checkbox next to them so I can go down here and I can check and uncheck whatever boxes I want for the listings that I actually want to add. And then hit selected sold listings down here at the bottom and that will put those sold listings on that page in the Delta Net which by proxy puts them on my publicly displayed sold listings page.

Now as we scroll down through here you can see for each one of these listings it has a sold price so it's going to put the listed price as whatever we have data for in our system already but it lets me define what the sold price is so I would put that in. I can put in a sold or pending. Originally this system was built before pending listings were often included in the MLS data feeds so you could add your pending listings here but now you'll typically be adding everything as sold.

You can determine whether you represented the buyer or the seller or both by just checking these boxes. You can put in a tagline for this listing. If there are MLS comments in our system it will pick those up and display them here but I could also type in my own comments if I want. And there you go so once you're all set up and you have the listings you want selected you'll just hit add selected sold listings and it will add them to the system and basically attach them to you so that they'll show up on your sold listings page.

So now we'll go back to the sold listings page. Now once those listings have been added you'll see them in this list here. You can just click delete if you want to delete them. You can also see where they came from. So like I said mine are manually entered, if they were entered automatically they would say automatic over here. There is another way they can be entered, if you were to create a sold listing's e-card so if you went into the e-card system, created a sold listings e-card, and then put in the address of a listing there the system would assume that you have then sold it so it would automatically drop it into this page as well. If it does that the source will show as e-card on those so you'll be able to see if any were created that way.

Now the other thing you can do is I can click on the MLS number on this page and it's going to load up the edit page for that sold listing. So from here, I can see what the original price was, the sold price that I filled in, the sold date, and I have a couple more options as far as the kind of things that I can do that I couldn't do when I first added it. Mainly I have this keywords field which is the one that we discussed earlier. So if I had created my sold listings page with the Canton keyword I would come in here and type in Canton and that would mean that I want this listing to display on the Canton page. Now doing it by area is kind of a bad example for this but I can apply multiple keywords to these. So if I had one sold listings page with a keyword of Canton and one of Akron and then I went into this listing and I added both keywords to it, it would display on both of those pages.

So now as we go down the next thing we can see is the comments. If there were originally comments from the MLS they'll be here if you added comments when you added the sold if you added the sold those would be here also. And then you can also see the map so that you can adjust where it actually shows, where the pin shows on a map. Lastly, we keep one photo for sold listings. The idea is we don't keep the entire full range of photos for sold listings like we do for actives typically it's just not necessary. So, we just have that one photo and this is where you would change out that photo if you want to. So it's going to use whatever we have in our data but if you have an updated photo or you want to use a different one this is where you would set that up. You'd just click on choose file, select the file from your computer and hit upload photo and then it will pull the photo in and attach it to this listing.

All right, so the next thing you can do for solds, let me go down here. So we're again under listings and sold listing so I'll go back to that sold listings page. Now I'm going to scroll down a bit. Now we saw that this is where we add in new listings. If I put in an MLS ID like the one that I did earlier and it finds a match then it takes me to those matches and I can select which ones I want to add. However, we'll see if I can here we'll just type in something crazy and I hit find listing.

Now it notices that it doesn't find any in our system so there's nothing in our database with an MLS ID that matched what I typed in. So, what I can do is if we read through this message it says I can click here to manually add the listing. So if I click here it takes me to this page where I can go in and manually enter all that listing data. So even if you're trying to add a sold listing that was from back before we had data for it or back before you were on our platform just for whatever reason we don't have data for that one you can still add it to your sold listings page by clicking that link and then adding it in manually here. So to do this you just fill out all the listing information and it's all pretty straightforward. You add your picture here at the end and you hit create sold and then it will create it and it will add it to your sold listings page.

All right, so we'll go back to listings and sold listings once again and move down to the next thing on that page whatever that was. So we'll scroll down and the next option I have here is the solds template. So by default, it may well be on the one-column layout. This account has been created for a while so we might not be setting that as the default anymore but you can see we have a few different options. The one that you want and the newest one is the responsive version so I'm going to click on responsive and click on change template. So now that puts me on the newest template.

So if I click over here, now this is the sold listings page that we opened earlier so we can see it loads up. Here's my content that I put up in the header so you can see where that displays and then here's a listing. Now what it's doing is it's trying to fit all of my listings on here and since I invented a listing in Beverly Hills it needs a pretty big map but other than that it shows the map and it shows the pins for all the sold listings that I have that display on this page. And this is still an interactive map so I can move this around, I can zoom in if I hold down my command key here and I can click on it and see information about each of these solds.

Now if I scroll down a bit it's going to actually show all of my sold listings here. Off the top of my head, I don't know how many it does per page but it does something like 25 per page and it will actually paginate if you have more than that. So if you have 50 saved listings it'll break them down into multiple pages so it doesn't try to load them all at once.

The other thing I can do here is I can have this sort by different criteria so it's going to sort price high to low by default but I can change that by date or price low to high. So I have a few options as the person visiting this page as to how I want to see these listings. But overall it makes for a pretty nice sold listings page and you can go here and have this all set up and it's an easy way to display all of your solds in a way that you have a little more control over it than if you were to just use the regular search results page.

Now the last thing we have on our sold listings page, so we're back under listings and sold listings in the DeltaNET, if I scroll all the way down to the bottom you can see that we have a couple more options here. If your company is getting sold data and we're attaching that stuff automatically but you don't want the system to automatically attach your sold listings to you, you do have the ability to opt-out of that. So this first dropdown, if you switch that to yes the system, will no longer automatically add sold listings to you.

The next thing that it will do is that whenever it adds a sold listing it will automatically send you a notification email. If you don't want those notification emails but you still want it to add the solds then you can go here and change this to yes and that will opt you out of receiving those email notifications every time a new sold listing is added. So there you have it, that is the sold listings platform. Like I said it gives you a lot more options and a lot more control over exactly which sold listings show and how you want to display your sold listings to the people that are actually coming to and using your website.

The other option is you just have a search results page or a link to a search results page that just says show all of my solds based on what came from the MLS. So the drawback there is that if you have something that's older that we don't have data from the MLS or from that MLS for you won't be able to add it because it's just showing the data that we're getting and you don't have control or the same kind of control over showing me just solds based on keywords. So you could still do them by area because it's a search result page, you can still say show me all results from Canton for example. But this really allows you to fine-tune it with those keywords and create multiple solds or multiple sold listings pages that look at sold listings based on different criteria or based on different options that you can really fine-tune however you want to.

So there you have it. The last piece of this is like any other custom page you would just add this page or a link to this page to your navigation and it'll show up there at the top and then people can click on it to get straight to these pages, well this page or these pages if you've created multiple ones. So there you go. That's all there is to it. As always if you have any questions, comments, concerns, feel free to send an email into support@deltagroup.com or give us a call and we will be happy to work with you and help you work through anything you need. So thanks a lot for joining me and I'll see you again next week.